Indonesian Spouse Sponsored Visa (C317)
Below are the different steps to take when applying for a spouse sponsored visa. This is for a new application, not a conversion.
Follow this link to download a copy of all the paperwork you will need to complete (opens in new window). Make sure to use a black pen.
If you want to find out what it takes to convert the Indonesia Spouse KITAS to an Indonesia Spouse KITAP then you can find more info here.
- Create a profile on www.imigrasi.go.id
- Submit an online visa application
- 5 step verification process
- Visa is confirmed or declined
- Visit Indonesian Embassy
- Report to Indonesian Immigration office
- The immigration office recommends you use a Gmail account when registering.
- During the profile process (step 1) and the registration process (step 2) you will be asked to upload documentation (passports, KTP, etc … ). The format has to be in jpg or jpeg. The maximum size per uploaded document is 400kb.
- With step 2, the information cannot be saved as a draft. This means that before you can submit you will need to have all details and paperwork ready. If you only complete half the registration and then leave midway the information will be lost when you return.
- All links in the article below open in a new window / tab.
1. Create a profile on www.imigrasi.go.id
This is to be done by the sponsor or in this case the Indonesian husband or wife. To create a profile visit this page: http://visaonline.imigrasi.go.id/online/ and click on the “registrasi” tab. Registering can only be done from 08:00h to 16:00h Jakarta time (UTC +7).
In the dropdown menu for “Tipe Penjamin” (type of sponsor) choose “Perorangan” (personal) and click lanjut. Here the Indonesian sponsor will have to fill in their personal details.
The sponsor will also need to upload the following documents:
- Copy of KTP
- Kartu Keluarga
- Akta Kelahiran
All documents need to be in JPEG or JPG format and can only be maximum 400kb per document.
When completed you submit the data. If the registration went well the sponsor will receive an email from the Immigration department with a password to logon to the online application engine.
These are the emails (click to expand):
NOTIFIKASI PENDAFTARAN TELAH DISETUJUI
NAME OF SPONSOR
Melalui Email ini, kami informasikan bahwa permohonan pendaftaran ID Penjamin telah disetujui dan aktif.
Silakan login ke dalam situs http://visaonline.imigrasi.go.id/online/ untuk mengajukan permohonan persetujuan visa dengan:
|ID Penjamin||: 0046782|
|Nama User||: NAME OF SPONSOR|
- Ajukan visa yang tepat dengan maksud dan tujuan Orang Asing yang akan anda datangkan;
- Persyaratan dan mekanisme pengajuan visa dapat anda lihat di tab informasi pada situs dengan alamat : imigrasi.go.id/online/
- Saat mengisi data permohonan, lakukan secara seksama, atas kesalahan ketik atau input, dapat menyebabkan ketidaknyamanan anda dalam permohonan;
Demikian kami sampaikan.
PERHATIAN = Pastikan data atau keterangan yang anda berikan sudah benar memberikan data atau keterangan tidak benar untuk memperoleh visa bagi dirinya atau orang lain dapat diancam pidana sebagaimana Pasal 123 huruf a UU No. 6 Tahun 2011 tentang Keimigrasian.
Email ini dikirim secara otomatis melalui Sistem Manajemen Informasi Keimigrasian, JANGAN MEMBALAS EMAIL INI.
Untuk pertanyaan silahkan menghubungi Petugas Informasi Subdirektorat Visa, Direktorat Jendral Imigrasi Jl. H.R. Rasuna Said Blok X6 kav. 8 Kuningan Jakarta Selatan atau berkorespondensi melalui email = email@example.com.
REGISTRATION HAS BEEN APPROVEDDear NAME OF SPONSOR Through this email, we wish to inform you that the registration for sponsor has been approved and is now active. Please log in to the following website http://visaonline.imigrasi.go.id/online/ for visa applications with the following data:
|ID Guarantor||: 0046782|
|User Name||: NAME OF SPONSOR|
- Choose the appropriate visa for the purpose of the foreigner who wishes to visit;
- You can find the termsand process of the visa application on the information tab on the following website: imigrasi.go.id/online/
- When completing the application pay close attention to not make typographical or other errors which can lead to an inconvenience in application;
2. Submit an online visa application
You can only access the online application form on week days from 08:00h to 16:00h (Jakarta time / UTC +7). There is a daily limit of maximum 600 VITAS applications. After 600 people have applied you will need to wait until the next day.
- Click on the “persetujuan visa” tab (visa approval) and click “Buat Permohonan” (create an application).
- Read the terms and conditions and click “Setuju” (agree).
On the next screen you will need to choose your visa through a drop down menu. As this post is about the Spouse Sponsored Visa you will need to choose the following from the drop down menu:
Now is the time to start entering the details from the foreign spouse who is applying for the Spouse sponsored KITAS. There are three segments:
a) Data orang asing. These are the contact details of the foreigner such as name, address, passport details but also a question on what the foreigner will do in Indonesia.
b) Data penjamin. This is the data from the sponsor (Indonesian spouse).
c) Dokumen pendukung. This is supporting paperwork. Must be jpg or jpeg format and maximum 400kb per file. These required documents are (click to expand):
You will need to submit a scan of your account status that shows you have at least USD 1,500 funds (any currency) to support your family.
The surat permohonan (application letter) is a letter that is composed by the sponsor and addressed to the immigration department. The sponsor needs to sign on a duty stamp (materai). Click here to get access to a draft application letter that has been used successfully (easy to edit word document available).
You need a scan of your passport cover (the outside), the first page and the actual data page. The passport needs to be valid for at least another 18 months at the time of applying.
You need to show a copy of your Indonesian and foreign wedding certificate.
After you have filled in all the information and you have uploaded all the correct documentation you click “Selesai dan kirim” (finish and send).
3. 5 step verification process
As soon as you have submitted all your documentation the sponsor will receive an email confirmation from the immigration department. This email will let you know that the verification process will take 5 working days. These are:
DAY 1 = Request. This is the day you submit your application.
DAY 2 = Initial verification of application. Here they will go through your application and check that all documentation is submitted (passport, wedding certificate etc, proof of funds etc … )
DAY 3 = Payment: you will receive another email with a request for payment. This will be Rp 100,000. Payment needs to be done at an Indonesian Post Office. You will need to bring the document that is attached to the email you receive on day 3.
DAY 4 = Continued verification of application. After payment is received your documents will be properly verified to check if you are eligible for the visa you are applying for.
DAY 5 = Decision and publishing of visa approval
Below is the email explaining the above steps (click to expand).
PERMOHONAN PERSETUJUAN VISA AN. (NAME OF FOREIGNER) TELAH DITERIMA
NAME OF SPONSOR
Melalui email ini, kami informasikan bahwa Permohonan Persetujuan Visa (Calling Visa) untuk mendatangkan Orang Asing an. FOREIGNER telah kami terima dengan no permohonan 335851200258****, keseluruhan prosedur permohonan persetujuan visa ini akan selesai dalam waktu 5 (lima) hari kerja* sebagai berikut:
HARI 1 = Permohonan (anda berada di tahap ini)
HARI 2 = Verifikasi permohonan
HARI 3 = Pembayaran
HARI 4 = Verifikasi lanjutan
HARI 5 = Keputusan dan penerbitan persetujuan visa
*Ketentuan ini berlaku jika pembayaran dilaksanakan tepat pada waktunya pada hari ke-3 (ketiga), jika tidak maka proses persetujuan visa selesai paling lama 3 (tiga) hari setelah pembayaran.
Selanjutnya akan dilakukan verifikasi terhadap permohonan anda untuk memastikan persyaratan yang telah anda lampirkan lengkap, dan formulir elektronik telah diisi secara seksama.
Hasil verifikasi akan disampaikan kepada anda melalui notifikasi email dalam hari kerja selanjutnya – 1 (satu) hari kerja.
Demikian agar maklum.
PERHATIAN = Pastikan data atau keterangan yang anda berikan sudah benar memberikan data atau keterangan tidak benar untuk memperoleh visa bagi dirinya atau orang lain dapat diancam pidana sebagaimana Pasal 123 huruf a UU No. 6 Tahun 2011 tentang Keimigrasian
Email ini dikirim secara otomatis melalui Sistem Manajemen Informasi Keimigrasian, JANGAN MEMBALAS EMAIL INI
Untuk pertanyaan silahkan menghubungi Petugas Informasi Subdirektorat Visa, Direktorat Jendral Imigrasi Jl. H.R. Rasuna Said Blok X6 kav. 8 Kuningan Jakarta Selatan atau berkorespondensi melalui email = firstname.lastname@example.org
APPLICATION FOR VISA APPROVAL atn. (NAME OF FOREIGNER) RECEIVED
To Dear NAME OF SPONSOR
This email is to inform you that the application for the calling visit for the Foreigner called NAME OF FOREIGNER has been received with request number 33 5851 2002 58 ****. The entire procedure for the visa application will be finished in 5 (five) working days* as follows:
DAY 1 = Request (you are currently at this stage)
DAY 2 = Initial verification of application
DAY 3 = Payment
DAY 4 = Continued verification of application
DAY 5 = Decision and publishing of visa approval
* This condition applies if the payment is received on the third day. If not then the approval process will be completed no later than 3 days after payment is received.
Your application will be verified to ensure that the requirements you have submitted are complete, and the electronic form has been filled in carefully.
The results of the verification will be delivered to you by email within the next working day.
ATTENTION = Ensure that the data or information you provide is correct. Providing incorrect data or information to obtain visas for himself or others may be subject to criminal sanction as Article 123 letter a Law no. 6 Year 2011 on Immigration.
This email is sent automatically via the Immigration Information Management System, DO NOT RESPOND TO THIS EMAIL
For inquiries please contact the Visa Subdirectorate Information Officer, Directorate General of Immigration Jl. H.R. Rasuna Said Block X6 kav. 8 Kuningan South Jakarta or correspond by email = email@example.com
4. Visa is confirmed or declined
After you have gone through the 5 day waiting period you will receive another email that either confirms or declines your visa application. Assuming you have successfully applied you will receive a TELEX letter.
With this TELEX letter you will need to visit the overseas Indonesian Embassy which you have logged in the application process.
5. Visit Indonesian Embassy
You will need to plan for 3 working days to process the visa. On day 1 you visit the Embassy you will need to complete a form and leave your passport. On day 3 you will need to return to the Embassy to collect your passport.
It is also possible to use a visa agent who offers a 1-day express service. Leave a comment below if you’d like to have contact details for an agent in Singapore.
6. Convert VITAS to KITAS
You now have a VITAS which is the approval. When you return to Indonesia you need to report again online and then afterwards to the immigration office. This needs to be done within 30 days from getting the approval sticker at the overseas Indonesian Embassy.
First step: report online. This needs to be done of the following website https://izintinggal.imigrasi.go.id/IT-online/.
The “Nomor Penguasaan VITAS” is the number on your telex that starts with the letters “IMI.” followed by a combination of letters and numbers.
After you click Pelaporan (report) you get to the screen below. The email address below is for the foreigner (not sponsor). The immigration office recommends you use a Gmail account. When done click “Simpan dan Kirim”.
Second step: visit the immigration office.
After you have submitted the form above you will receive an email from the immigration office to invite you to report in person. If you do not receive this email within 2 days from submitting you need to go to the immigration office to let them know.
Either way this is what you will need to take with you:
- Your Indonesian Spouse needs to join you.
- Forms 24, 25, 26, 27.
- Surat Pernyataan & Jaminan dari istri/suami WNI.
- Surat Permohonan Konversi dari istri/suami WNI.
- Daftar Riwayat Hidup.
- SKTT (Surat Keterangan Tempat Tinggal) from DukCapil.
- Kartu Keluarga from the Sponsor.
- Indonesian wedding certificate.
- Lapor Nikah / Surat keterangan bebas menikah dari konsulat.
- Foreign wedding certificate (if married overseas).
- Telex Visa.
- Original passport + copy passport + visa from foreigner
- Passport foto 2x3cm, 3x4cm, 4x6cm. Two each (with red background).